Guidelines for Collecting and Distributing Student Work
Often faculty are asked to accommodate special circumstances among students, such as providing the opportunity to submit an assignment late or allowing them to take a make-up exam. When faculty make special efforts to accommodate students, they should also consider the impact the accommodations have on colleagues and on their students. The same is true for the end-of-semester comprehensive assignments that are used instead of a final exam (Senate Policy 44-20).
In addition to the statements regarding examination policies (including final assessments) contained in this Faculty Handbook, the following guidelines should be followed:
- The Academic Affairs offices in Sutherland and Woodland are available to assist both faculty and students in collecting and distributing student work when individual circumstances warrant. However the Academic Affairs offices should not be used as a surrogate collection or distribution point, particularly for final (or other) assignments administered to entire sections.
- When an instructor exercises the option of a take-home exam or final comprehensive assignment to evaluate student performance, it is the responsibility of the instructor to arrange a secure means for collecting the work “no earlier than the first day of the final examination period” (Senate Policy 44-20). Assignments administered to sections at other times during the semester may be submitted during class time or at another time determined by the instructor. Possible means for collection include, but are not limited to, an established time of office hours during which students may personally submit work to the instructor (possibly the unused final exam period for the class time), electronic submission through course management tools (e.g. ANGEL) or as an e-mail attachment. Faculty are reminded of the need to ensure compliance with FERPA requirements at all times.
- It is the responsibility of faculty to administer make-up exams or enlist the help of a colleague or colleagues to administer or proctor make-up exams for each other.
