Students’ Records and Confidentiality
The Federal Family Educational Rights and Privacy Act (FERPA) of 1974 identifies the rights of students and their families with respect to student educational records kept by institutions. As part of the requirements of FERPA, the University has a Policy on Confidentiality of Student Records (policy AD-11).
No information from records, files, and data directly related to a student shall be disclosed by any means (including telephone) to individuals or agencies outside the University without the written consent of the student except pursuant to a lawful subpoena or court order, or except in the case of specifically designated educational and governmental officials as required by FERPA. Information contained in such records may be shared within the University by University officials with "legitimate educational interest" in such information.
Faculty should keep accurate copies of all students’ records (e.g., attendance sheets, grades, etc.) for future reference. Examinations and answer sheets should be kept for at least one year after they are administered. (See the General Retention Schedule for Student Records and the Academic Administrative Policies and Procedures N-1 - University Policy on Confidentiality of Student Records, for more details.
