New Employees
New faculty need to complete the following forms before their official start date. These forms and other required paperwork for new hires are available in the Academic Affairs Office in 119 Sutherland.
- Biographical Data
- W-4 Employee’s Withholding Allowance Certificate
- Salary Direct Deposit
- Affirmative Action Data Card
- I-9 Employment Eligibility Verification (This form must be verified in person in Room 125 Sutherland (during weekday hours) or 121 Sutherland (during Mon.-Thurs. evening hours) within 3 days of hire).
- Alien Information Request Form (non-US citizen only)
- W-9 Request for Taxpayer Identification Number and Certification
- Intellectual Property Agreement (faculty only)
- English Fluency Certification (faculty only)
- Workers’ Compensation Employee Notification
- Penn State Access Account Application (PSU-wide access). This account will allow access to computers in any of the computer labs or the library (but not the computers in faculty offices or classrooms), e-mail, eLion, ANGEL, LIAS (the library catalogue) and other online services. The new employee must have an employee ID number before being able to activate their Access Account. ID numbers can be assigned from Academic Affairs, 119 Sutherland. Then go to a Signature Station to obtain a User ID and password. Signature Stations are located in the Registrar’s Office in 121 Sutherland or the computer lab in 335 Woodland.
- Penn State Abington Computer Access Form. This form is approved by the Division Head and allows the employee to have access to the PSU Abington network and the selected listserv accounts. The new employee must obtain an Abington network password to access their office computer, classroom computers, or restricted areas on the Abington website. The User ID for the Abington network and the Penn State Access Account mentioned above are the same, but the passwords differ. To obtain an Abington network password, go to the Computer & Network Services (CNS) office in 236 Woodland or call extension 7675.
- Obtain a Photo ID—All faculty and staff members are required to obtain a photo
identification. Photos are taken at the Information Desk in the Lares Building. You must have
an ID number assigned through Academic Affairs before arranging for an ID card. - Obtain a Parking Pass—All faculty and staff members must register their vehicle and obtain a
parking permit through the Office of Police Services located in the Rydal Building. You must present your faculty ID, driver’s license, and automobile insurance and registration when applying for a parking pass. - Activate ID for Sutherland Parking Lot—To enter the Sutherland Parking Lot gate, your Photo
ID card must be activated by the Maintenance Office in 19 Sutherland (basement) to use as a
swipe card. - Obtain Office Keys—An office key is issued to a faculty or staff member pending approval of
the budget administrator. Office assignments are made by Academic Affairs, 119 Sutherland.
Once approval has been received, keys can be obtained from the Office of Police Services
located in the Rydal Building. - Select Benefits (full-time employees only)—Benefits should be selected within the first few
Days of the new employee’s official start date. For more information go to www.ohr.psu.edu/Benefits/benefits.htm and click on Overview of Benefits. - Obtain a telephone extension and activate voice mail. You can obtain an office
phone number by calling the Business Services Office at extension 7311 or by e-mailing JoAnne Wright at jaw5@psu.edu. - Obtain your class list. There are two “self-service” methods by which you may obtain your class lists: ANGEL and eLion. However, please note that your access to both programs is largely limited until close to the time when you have received your first salary deposit, about one month after your start date. Exceptions to this general rule for ANGEL are possible and can be requested from Penn State ANGEL Support. If you need assistance in reaching ANGEL support, or assistance with the functions of ANGEL, contact Ron Costello, who may be contacted at extension 7374, by e-mailing rjc35@psu.edu, or stopping by room 223 Sutherland.
- Obtain a secure ID token. A secure ID is needed to input your grades for the course on eLion at the end of the semester. Secure IDs can be obtained from Donna Koenig in Room 122 Sutherland.
- If you need additional help, please get in touch with your Division staff support person or your Division Head.
Other important items to be handled on new employee official start date or shortly thereafter:
