Guidelines for Creating Schedule of Classes
In scheduling classes, we first seek to meet the needs of the students and then to accommodate the scheduling needs of faculty. The schedule planning process takes place as early as twelve months prior to the beginning of a semester.
Division Heads will request input from the faculty about their teaching schedule. The Division Heads will send a schedule of classes to the Registrar following the scheduling timeline deadlines. This schedule will include classes for the semester, instructors for the classes, time of the classes, and class limits.
Classrooms are assigned by the Registrar’s Office. The Registrar will try, as space constraints permit, to accommodate the specialized needs of faculty to teach in certain classrooms but the first concern is to maximize the use of classrooms for the benefit of students. Faculty can make room requests to their Division Head. The Division Head considers faculty requests and make recommendations to the Registration office. Once classrooms are assigned, instructors should not request a room change unless the room is obviously inadequate for the needs of the class.
Time line for scheduling:
- First draft for Fall-Spring: due on the 3rd Monday of December
- Final draft for Fall semester: due on the last day of drop/add period in spring semester
- Final draft for Spring semester: due on the last day of spring classes
- Schedule of Classes: due three weeks prior to priority registration
Student Scheduling Exceptions
Division Heads may sign students into closed or controlled courses prior to the first day of class ensuring equal enrollments in all sections.
Instructors may sign students into closed sections once the semester begins. To admit a student to a closed section, the Division Head or Instructor must sign the “Registration Drop/Add Form” on the line for “Course Instructor Approval”. Please note that since many classes are full to room capacity, instructors should check to make sure the additional student does not exceed the room's capacity. While every effort will be made to accommodate students that faculty sign into a class, students cannot be admitted to a section full to room capacity, even with instructor or Division Head approval.
